Council Committees and their Terms of Reference

Council Committees and their Terms of Reference

The following are the council’s committees:

  • General Purposes Committee
  • Finance and Development Committee
  • Audit
  • Future Water Supplies and Water Action Committee
  • Health, Housing and Education Committee
  • Environmental Management and Engineering Services Committee
  • Town Lands and Planning Committee
  • Municipal Procurement Board
  • Business Committee

General Purposes Committee

General Purposes Committee

93(1) subject to this Act, the functions of a General Purposes shall be:-

  • To assist the Mayor in the performance of his functions; and
  • To supervise and monitor the organization, operations and affairs of the Council with a view of achieving co-ordination, efficiency and economy and, for that purpose, the General Purpose may call for reports from the Town Clerk and direct him to investigate any matter if considered necessary; and
  • Subject to Part VII and IX, to appoint and discharge senior official or the Council; and
  • To administer and control the collection of income and the expenditure for moneys by the Council; and
  • To supervise the preparation by the Town Clerk of annual draft estimates on income and expenditure for consideration by the Council; and
  • To initiate the making, amendment or repeal of by laws; and
  • To report to the council on any matter referred to it by the Council; and to exercise any other function that the Council may delegate to it in terms of subsection(2);
  • Standing orders;
  • Rules of order;
  • Human resources – procurement and development including staff conditions of service;
  • Terms of reference of other Committees;
  • Municipal Referenda/ Elections;
  • City Halls and Municipal Buildings;
  • Conduct of the Liquor Undertaking and Aisleby and Goodhope Farms;

Finance and Development Committee

Finance and Development Committee

The committee is responsible for regulating the financial affairs of the council in accordance with standing orders and by laws of the Council.

The terms of reference are as follows:

  • Loans
  • Accounts
  • Redemption and renewal funds
  • Assessment of rates
  • Provisional estimates of income and expenditure
  • Insurance
  • Investment
  • Pension and provident funds
  • All matters relating to development issues (commercial and industrial development)
  • Financial regulations
  • Tariffs, fees and service charges
  • Grants in Aid
  • Water Tariffs
  • Land Sales
  • Municipal advertisements

Audit

Audit

The terms of reference of the committee are as follows:

  • To enquire into and report upon the manner in which the finances of the Council, its asset and human resources are being used;
  • To ascertain whether the funds and assets for the Council are applied to the purposes intended and are consistent with any regulations and standing orders issued by the council, or the minister as the case may be;
  • To call for information, explanation and evidence in respect of which the auditors have made observations;
  • To receive and consider reports of internal and external auditors and make appropriate recommendations to Council;
  • To recommend to the Council appropriate methods of investments of money and custody of any other properties of the Council.

Future Water Supplies and Water Action Committee

Future Water Supplies and Water Action Committee

Created because of the region’s drought proneness

The committee is responsible for:

  • All matters relating to water supplies reticulation;
  • Distribution;
  • Rationing;
  • And all matters, with the exception of financial arrangements, connected with the operation and administration of the water branch of the Engineering Services Department.

Health, Housing and Education Committee

Health, Housing and Education Committee

All matter pertaining to:

  • Clinics
  • Child welfare
  • Geriatric and district nursing service
  • Inspections relating to public health matter as authorized by all laws
  • Street cleaning
  • Cemeteries and crematoria
  • Sanitation
  • Hospitals
  • Welfare and all matters relating to Housing Provision and Administration
  • Halls
  • Fire brigade
  • Bus service
  • Municipal area ambulance service
  • Swimming baths
  • Street collections
  • Provision and administration of crèches and primary schools and all matters relating to education
  • Music and amenities
  • Building plans

Environmental Management and Engineering Services Committee

Environmental Management and Engineering Services Committee

All matters pertaining to:

  • Parks
  • Open spaces
  • Street grass cutting
  • Tree planting
  • Herbal gardens
  • Control of wood cutting and vegetation removal
  • Nature reserves
  • Refuse removal – landfill sites
  • Land inspectorate including garden allotments and Urban Agriculture
  • Control of pollution
  • Conservation of natural resources
  • Solid waste management
  • Hazardous substances
  • Squatter control and vagrants
  • Sewerage disposal
  • Sewerage disposal
  • Sewerage treatment works
  • Storm water drainage
  • Construction and maintenance of roads and pavements
  • Traffic regulations
  • Surveys

Town Lands and Planning Committee

Town Lands and Planning Committee

All matters pertaining to:

  • Town planning schemes
  • All unalienated land within the Municipal Area
  • Acquisition and disposal
  • Stockyards, aerodromes
  • Administration of the regional, Town and Planning Act, 1996
  • Preparation and implementation of Master and Local Plans
  • Development control in the city
  • Subdivisions and consolidation
  • Vesting of ownership of roads, transfer of road, closure and diversion of roads
  • Street naming

Municipal Procurement Board

Municipal Procurement Board

The Municipal Procurement Board shall be responsible for:-

  • Arrange Tenders and for making recommendations to the Council in regard to acceptance of tenders and procurement of goods, materials and services.
  • Stores
  • Disposal of surplus plant and materials
  • Contracts

Business Committee

Business Committee

This is relatively new committee, it came into existence because of the need to; bridge the gaps between council and its entities; appointed on recommendation of the Executive Committee. Its functions are:-

  • To receive the strategic and operational plans of entities.
  • To receive the conditions of service of employees of each of the commercialized entities.
  • To receive all contracts of major capital projects and of a threshold agreed in the service level agreement of each unit.
  • To receive audited accounts of each of the entities.
  • To continuously monitor and evaluate the commercialized entities.
  • To advise Council on policy issues relating to commercialized entities.
  • To advise Council on policy issues relating to commercialized entities.
  • To approve the appointment of the Managerial Head of each Commercialized Entity.
  • To receive and approve the Service Delivery Agreements of each commercialized entity.

Council Committees and their Terms of Reference

Council Committees and their Terms of Reference

The following are the council’s committees:

  • General Purposes Committee
  • Finance and Development Committee
  • Audit
  • Future Water Supplies and Water Action Committee
  • Health, Housing and Education Committee
  • Environmental Management and Engineering Services Committee
  • Town Lands and Planning Committee
  • Municipal Procurement Board
  • Business Committee

General Purposes Committee

General Purposes Committee

93(1) subject to this Act, the functions of a General Purposes shall be:-

  • To assist the Mayor in the performance of his functions; and
  • To supervise and monitor the organization, operations and affairs of the Council with a view of achieving co-ordination, efficiency and economy and, for that purpose, the General Purpose may call for reports from the Town Clerk and direct him to investigate any matter if considered necessary; and
  • Subject to Part VII and IX, to appoint and discharge senior official or the Council; and
  • To administer and control the collection of income and the expenditure for moneys by the Council; and
  • To supervise the preparation by the Town Clerk of annual draft estimates on income and expenditure for consideration by the Council; and
  • To initiate the making, amendment or repeal of by laws; and
  • To report to the council on any matter referred to it by the Council; and to exercise any other function that the Council may delegate to it in terms of subsection(2);
  • Standing orders;
  • Rules of order;
  • Human resources – procurement and development including staff conditions of service;
  • Terms of reference of other Committees;
  • Municipal Referenda/ Elections;
  • City Halls and Municipal Buildings;
  • Conduct of the Liquor Undertaking and Aisleby and Goodhope Farms;

Finance and Development Committee

Finance and Development Committee

The committee is responsible for regulating the financial affairs of the council in accordance with standing orders and by laws of the Council.

The terms of reference are as follows:

  • Loans
  • Accounts
  • Redemption and renewal funds
  • Assessment of rates
  • Provisional estimates of income and expenditure
  • Insurance
  • Investment
  • Pension and provident funds
  • All matters relating to development issues (commercial and industrial development)
  • Financial regulations
  • Tariffs, fees and service charges
  • Grants in Aid
  • Water Tariffs
  • Land Sales
  • Municipal advertisements

Audit

Audit

The terms of reference of the committee are as follows:

  • To enquire into and report upon the manner in which the finances of the Council, its asset and human resources are being used;
  • To ascertain whether the funds and assets for the Council are applied to the purposes intended and are consistent with any regulations and standing orders issued by the council, or the minister as the case may be;
  • To call for information, explanation and evidence in respect of which the auditors have made observations;
  • To receive and consider reports of internal and external auditors and make appropriate recommendations to Council;
  • To recommend to the Council appropriate methods of investments of money and custody of any other properties of the Council.

Future Water Supplies and Water Action Committee

Future Water Supplies and Water Action Committee

Created because of the region’s drought proneness

The committee is responsible for:

  • All matters relating to water supplies reticulation;
  • Distribution;
  • Rationing;
  • And all matters, with the exception of financial arrangements, connected with the operation and administration of the water branch of the Engineering Services Department.

Health, Housing and Education Committee

Health, Housing and Education Committee

All matter pertaining to:

  • Clinics
  • Child welfare
  • Geriatric and district nursing service
  • Inspections relating to public health matter as authorized by all laws
  • Street cleaning
  • Cemeteries and crematoria
  • Sanitation
  • Hospitals
  • Welfare and all matters relating to Housing Provision and Administration
  • Halls
  • Fire brigade
  • Bus service
  • Municipal area ambulance service
  • Swimming baths
  • Street collections
  • Provision and administration of crèches and primary schools and all matters relating to education
  • Music and amenities
  • Building plans

Environmental Management and Engineering Services Committee

Environmental Management and Engineering Services Committee

All matters pertaining to:

  • Parks
  • Open spaces
  • Street grass cutting
  • Tree planting
  • Herbal gardens
  • Control of wood cutting and vegetation removal
  • Nature reserves
  • Refuse removal – landfill sites
  • Land inspectorate including garden allotments and Urban Agriculture
  • Control of pollution
  • Conservation of natural resources
  • Solid waste management
  • Hazardous substances
  • Squatter control and vagrants
  • Sewerage disposal
  • Sewerage disposal
  • Sewerage treatment works
  • Storm water drainage
  • Construction and maintenance of roads and pavements
  • Traffic regulations
  • Surveys

Town Lands and Planning Committee

Town Lands and Planning Committee

All matters pertaining to:

  • Town planning schemes
  • All unalienated land within the Municipal Area
  • Acquisition and disposal
  • Stockyards, aerodromes
  • Administration of the regional, Town and Planning Act, 1996
  • Preparation and implementation of Master and Local Plans
  • Development control in the city
  • Subdivisions and consolidation
  • Vesting of ownership of roads, transfer of road, closure and diversion of roads
  • Street naming

Municipal Procurement Board

Municipal Procurement Board

The Municipal Procurement Board shall be responsible for:-

  • Arrange Tenders and for making recommendations to the Council in regard to acceptance of tenders and procurement of goods, materials and services.
  • Stores
  • Disposal of surplus plant and materials
  • Contracts

Business Committee

Business Committee

This is relatively new committee, it came into existence because of the need to; bridge the gaps between council and its entities; appointed on recommendation of the Executive Committee. Its functions are:-

  • To receive the strategic and operational plans of entities.
  • To receive the conditions of service of employees of each of the commercialized entities.
  • To receive all contracts of major capital projects and of a threshold agreed in the service level agreement of each unit.
  • To receive audited accounts of each of the entities.
  • To continuously monitor and evaluate the commercialized entities.
  • To advise Council on policy issues relating to commercialized entities.
  • To advise Council on policy issues relating to commercialized entities.
  • To approve the appointment of the Managerial Head of each Commercialized Entity.
  • To receive and approve the Service Delivery Agreements of each commercialized entity.